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1.0 Compliance schedules

A compliance schedule is a document that contains specific information about, and procedures for, specified systems within a building.

Section 103 of the Building Act requires that a compliance schedule must state:

• the specified systems that are covered by the compliance schedule
• the performance standards for the specified systems
• the inspection, maintenance, and reporting procedures to be followed for each specified system
• the specified systems that relate to the following:
  • means of escape from fire
  • safety barriers
  • access and facilities for use by persons with disabilities
  • handheld hose reels for fire-fighting
  • any signs that are required by the Building Code or section 120 of the Building Act.

Section 100 of the Building Act states that a compliance schedule is required for a building (except a single household unit) containing any of the prescribed specified systems (currently there are 15 different specified systems prescribed – see Paragraph 7.0).

From 31 March 2008 any building, including a building used wholly as a single household unit, will require a compliance schedule if the building has a cable car attached to it, or servicing it.

Household units will only require the compliance schedule for the cable car, not any other specified system.

1.1 Owner's obligations

Section 101 of the Building Act provides that the owner of a building for which a compliance schedule is required under section 100 must obtain one. Failure to do so is an offence

carrying a fine of up to $20,000, and a further $2,000 for every day the offence is continued.

The owner is responsible for being aware of any specified system installed in their building and ensuring it is listed on a compliance schedule.

Owners of a building for which a compliance schedule has been issued also have a responsibility to ensure:

• each of the specified systems are performing and will continue to perform to the performance standards for that system
• they provide the territorial authority with an annual BWoF on the anniversary of the issue of the compliance schedule, accompanied by Form 12A(s) from an IQP for each specified system and any recommendations to amend the compliance schedule by an IQP
• the compliance schedule is kept at the place stated on the schedule and agreed to by the owner and the territorial authority
• the compliance schedule is available for inspection by any person or organisation with the right to inspect the building under any Act
• for the first 12 months after the compliance schedule is issued, a compliance schedule statement is displayed in a public place within the building
• they obtain annual written reports (see Paragraph 5.0) relating to the inspection, maintenance, and reporting procedures of the compliance schedule signed by the IQP
• they keep the annual written reports together with the compliance schedule for a period of 2 years and produce these reports when required by the territorial authority or person/organisation that has the right to inspect the building.

1.2 Issue of a compliance schedule

Compliance schedules for new buildings (ie, those with no existing schedule) are issued by a building consent authority when the code compliance certificate (CCC) is issued.

Compliance Schedules Page

1 Introduction 5

2 Compliance schedule regime 6

1.0 Compliance schedules 6

2.0 Compliance schedule statement 8

3.0 Building warrant of fitness 8

4.0 Form 12A – Certificate of compliance 9

5.0 Compliance schedule reports 9

6.0 Performance standard 9

7.0 Specified systems 9

8.0 Transitional arrangements for independent qualified persons (IQPs) 10

3 Compliance schedule content guidelines 11

• Part 1: Developing a compliance schedule 12

1.0 Introduction 12

2.0 Determining and categorising a specified system (SS) 12

3.0 System description 14

4.0 Inspection and maintenance 14

5.0 Reporting and recording 15

6.0 Responsibility 16

7.0 Compliance schedule example form 17

• Part 2: Content guide 19

1.0 Use of this part 19

– SS 1 – Automatic systems for fire suppression 20

– SS 2 – Automatic or manual emergency warning systems 21

– SS 3 – Electromagnetic or automatic doors or windows 22

– SS 4 – Emergency lighting systems 25

– SS 5 – Escape route pressurisation systems 26

– SS 6 – Riser mains for use by fire services 27

Page

– SS 7 – Automatic back-flow preventers 28

– SS 8 – Lifts, escalators, travelators, or other systems for moving people or goods within buildings 29

– SS 9 – Mechanical ventilation or air conditioning systems 38

– SS 10 – Building maintenance units 41

– SS 11 – Laboratory fume cupboards 42

– SS 12 – Audio loops or other assistive listening systems 43

– SS 13 – Smoke control systems 45

– SS 14 – Emergency power systems for, or signs relating to, a system or feature specified in any of clauses 1 to 13 48

– SS 15 – Other fire safety systems or features 49

– SS 14/2 & SS 15/4 – Signs 53

– SS 16 – Cable Cars 55 Amend 1 Mar 2008

Background

In March 2005, the parts of the Building Act 2004 (the Building Act) covering compliance schedules and building warrants of fitness (BWoFs) came into force and the Building Act 1991 (the former Act) was repealed. The Building Act and the introduction of the Building (Specified Systems, Change the Use, and Earthquake-prone Buildings) Regulations 2005 have brought about significant changes to the compliance schedule and BWoF regimes, including changes to the systems required on a building's compliance schedule. These regimes ensure that systems or features that contribute to the proper functioning of a building, such as lifts and sprinkler systems, are regularly monitored and maintained.

Use of this document

The Compliance Schedule Handbook is broken into three sections. The first is the introduction. The second, Compliance schedule regime, is intended to provide information about the compliance schedule and BWoF regimes under the Building Act. The third section, Compliance schedule content guidelines, provides a guide to developing a compliance schedule for a specified system or systems in a building, including guidance on the associated inspection, maintenance and reporting procedures.

Guidance

The Compliance Schedule Handbook is intended as a guide in accordance with section 175 of the Building Act. Readers should always refer to the Building Act and Building Regulations as the source documents. In all cases, a compliance schedule must be issued by a building consent authority. However, a building owner must, if required by the building consent authority, submit proposals for the inspection and routine maintenance procedures for the purposes of the compliance schedule as part of a building consent application. A building owner may submit these proposals with the building consent application even if the building consent authority has not required them.

Independent qualified persons

With the exception of Section 2 Paragraph 8.0, reference in the Compliance Schedule Handbook has been made to independent qualified persons (IQP), not licensed building practitioners (LBP), to align with the transitional arrangements provided by the Building Act – see Section 2.

Regional authorities

Under the Building Act, a regional authority performs the functions of a building consent authority and territorial authority that relate to compliance schedules and BWoFs, to the extent that those functions relate to dams. For the purpose of performing functions relating to dams, every reference (with the exception of Section 2 Paragraph 8.0) to a building consent authority or territorial authority in the Compliance Schedule Handbook should be read as a reference to a regional authority.

What this document does not cover

The Compliance Schedule Handbook does not provide model compliance schedules or examples of what a compliance schedule should look like. Its use is limited to providing guidance on how to develop a compliance schedule. It does not include advice about cable cars, which are not required by legislation to be covered by a compliance schedule until 31 March 2008.

1.0 Compliance schedules

A compliance schedule is a document that contains specific information about, and procedures for, specified systems within a building.

Section 103 of the Building Act requires that a compliance schedule must state:

• the specified systems that are covered by the compliance schedule
• the performance standards for the specified systems
• the inspection, maintenance, and reporting procedures to be followed for each specified system
• the specified systems that relate to the following:
  • means of escape from fire
  • safety barriers
  • access and facilities for use by persons with disabilities
  • handheld hose reels for fire-fighting
  • any signs that are required by the Building Code or section 120 of the Building Act.

Section 100 of the Building Act states that a compliance schedule is required for a building (except a single household unit) containing any of the prescribed specified systems (currently there are 15 different specified systems prescribed – see Paragraph 7.0).

From 31 March 2008 any building, including a building used wholly as a single household unit, will require a compliance schedule if the building has a cable car attached to it, or servicing it.

Household units will only require the compliance schedule for the cable car, not any other specified system.

1.1 Owner's obligations

Section 101 of the Building Act provides that the owner of a building for which a compliance schedule is required under section 100 must obtain one. Failure to do so is an offence

carrying a fine of up to $20,000, and a further $2,000 for every day the offence is continued.

The owner is responsible for being aware of any specified system installed in their building and ensuring it is listed on a compliance schedule.

Owners of a building for which a compliance schedule has been issued also have a responsibility to ensure:

• each of the specified systems are performing and will continue to perform to the performance standards for that system
• they provide the territorial authority with an annual BWoF on the anniversary of the issue of the compliance schedule, accompanied by Form 12A(s) from an IQP for each specified system and any recommendations to amend the compliance schedule by an IQP
• the compliance schedule is kept at the place stated on the schedule and agreed to by the owner and the territorial authority
• the compliance schedule is available for inspection by any person or organisation with the right to inspect the building under any Act
• for the first 12 months after the compliance schedule is issued, a compliance schedule statement is displayed in a public place within the building
• they obtain annual written reports (see Paragraph 5.0) relating to the inspection, maintenance, and reporting procedures of the compliance schedule signed by the IQP
• they keep the annual written reports together with the compliance schedule for a period of 2 years and produce these reports when required by the territorial authority or person/organisation that has the right to inspect the building.

1.2 Issue of a compliance schedule

Compliance schedules for new buildings (ie, those with no existing schedule) are issued by a building consent authority when the code compliance certificate (CCC) is issued.