Archives fond list format

This standard was first issued on December 17, 1992. This standard replaces GB/T 13967-1992 "Full Fonds List". This standard specifies the content composition, format and column filling method of the full fonds list. This standard is suitable for archives of all levels and types, and can be used as a reference for implementation by archives rooms. Compared with GB/T 13967-1992, the main changes of this standard are as follows: - The overall arrangement and structure of the standard have been modified according to GB/T 1.1-2000; - Added a preface; - Modified the size of the cover page and main page of the full fonds list; - Removed the "full fonds card submission status" item from the text and appendix. GB/T 13967-2008 Full Fonds List GB/T13967-2008 Standard Download Decompression Password: www.bzxz.net
This standard was first issued on December 17, 1992. This standard replaces GB/T 13967-1992 "Full Fonds List". This standard specifies the content composition, format and column filling method of the full fonds list. This standard is suitable for archives of all levels and types, and can be used as a reference for implementation by archives rooms. Compared with GB/T 13967-1992, the main changes of this standard are as follows: ———The overall arrangement and structure of the standard have been modified according to GB/T 1.1-2000; ———The preface has been added; ———The size of the cover page and the main page of the full fonds list has been modified; ———The "Full Fonds Card Submission Status" item has been removed from the text and appendix.

The clauses in the following documents become the clauses of this standard through reference in this standard. For any dated referenced document, all subsequent amendments (excluding errata) or revisions are not applicable to this standard. However, parties that reach an agreement based on this standard are encouraged to study whether the latest versions of these documents can be used. For any undated referenced document, the latest version applies to this standard.
GB/T 7408-2005 Data element and exchange format Information exchange date and time representation (ISO 8601:2000, IDT)

ICS 01. 140. 20
National Standard of the People's Republic of China
GB/T13967—2008
Replaces GB/T13967-1992
Archivesfondlistformat
Published on 13 November 2008
Implemented on 15 May 2009
Published by the General Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of China
Standardization Administration of the People's Republic of China
Digital Anti-Counterfeiting
This standard replaces GB/T13967—1992 (All Fonds List) The main changes of this standard compared with GB/T13967-1992 are as follows: The overall arrangement and structure of the standard The structure has been modified according to GB/T1.1-2000: the foreword has been added:
- The cover page and main page size of the archive list have been modified; the item "Submission of archive card" has been removed from the main text and appendix. Appendices A, B and C of this standard are informative appendices. This standard was proposed and managed by the State Archives Administration. The drafting unit of this standard: State Archives Administration. The main drafters of this standard: Wang Shaozhong, Song Yang and Ding Desheng. This standard was first issued on December 17, 1992. GB/T13967—2008
1 Scope
Archive list
This standard specifies the content composition, format and column filling method of the archive list. This standard is suitable for archives of all levels and types, and archives rooms can refer to it for implementation. 2 Normative reference documents||t t||GB/T13967-2008
The clauses in the following documents become the clauses of this standard through reference in this standard. For any dated referenced document, all subsequent amendments (excluding errata) or revisions are not applicable to this standard. However, parties that reach an agreement based on this standard are encouraged to study whether the latest versions of these documents can be used. For any undated referenced document, its latest version applies to this standard. GB/T7408—2005 Data element and exchange format Information exchange date and time representation (ISO8601:2000IDT) 3 Terms and definitions
The following terms and definitions apply to this standard. 3.1
archivesfond||tt| |An organically connected archive entity formed by a national institution, social organization or individual. 4 Content format of the archive list
4.1 The archive list is a statistical document that reflects the basic situation of the archive, the composition and quantity of the archives in the archive in the form of a table. 4.2 The content of the archive list consists of two parts: an introduction to the archive situation and a statistical number of archives. 5 Format of the archive list
The archive list has a cover and a main page.
5.1 Cover format of the archive list
5.1.1 The size of the cover paper is A4 type 297mm×210mm (length×width). 5.1.2 Cover page items of the archive list
5.1.2.1 Name: archive list.
5.1.2.2 Archive number: library number or code plus number. 5.1.2.3 Compiler: the name of the archive or other archive custodian that compiles the archive list. 5.1.3 See Appendix A for the location of the cover items of the archive list. 5.2 Format of the main page of the archive
5.2.1 The paper size of the main page of the archive is equal to the paper size of the cover. 5.2.2 The main page of the archive consists of a table introducing the archive and a table of archive quantity statistics. 5.2.3 The graphic area of ​​the table introducing the archive is 267mm×165mm (length×width). 5.2.4 The table introducing the archive:
The upper white edge (head) is 35mm±0.5mm wide. The lower white edge (foot) is 10mm±0.5mm wide. The left white edge (binding edge) is 20mm±0.5mm wide, and the right white edge (turn edge) is 10mm±0.5mm wide. 1
GB/T13967-2008
5.2.5 The size of the graphic area of ​​the archive quantity statistics table is 267mm×170mm (length×width) 5.2.6 Archive quantity statistics table:
The upper white edge (big head) is 30mm±0.5mm wide. The lower white edge (foot) is 10mm±0.5mm wide, and the left white edge (binding) is 20mm±0.5mm wide. The right white edge (turning) is 10mm±0.5mm wide. 5.2.7 The format and size of each column in the table are shown in Appendix B and Appendix C. 6 Single column of the entire collection and its filling method
6.1 Introduction to the entire collection
The column of the introduction to the entire collection includes: the name of the entire collection, the start and end dates of the name of the entire collection, the original number of the entire collection, the type of retrieval tool compilation, the application of microfilm and computers, and remarks.
6. 1.1 Name of the fonds
6.1.1.1 The full name or standardized abbreviation of the fonds should be filled in. 6.1.1.2 The names of the fonds (all previous names) should be filled in chronological order. 6.1.1.3 For archives formed before the founding of the People's Republic of China, necessary attributes or explanations should be added to the fonds names. Example: 1. Ministry of Education of the National Government
2. Miyun County Government (Republic of China)
3. Ministry of Foreign Affairs of the National Government (pseudo-government)
4. Ministry of Rites (Qing Dynasty
6.1.1.4 Personal archives before the founding of the People's Republic of China. Indicate the era to which the person belongs in parentheses after the name. Example: 1. Duan Fang (Qing Dynasty 62
2. Feng Yuxiang (Republic of China)
Jiang Zhongzheng (Republic of China)
6.1.2 Start and end dates S
Generally fill in the Gregorian calendar. If necessary, you can use the year or other calendar years. When using the Gregorian calendar year, write it according to the provisions of GB/T74082005, and add "—6. 1.3 Types of retrieval tools compiled
Insert what types of retrieval tools are available in the archive. 6.1.4 Microfilming and informatization status
The number of microfilm copies of archives in the archive, the number of digitized archives and the use of computers for storage and retrieval, etc. 6.1.5 Remarks
Other matters that need to be explained for this archive. 6.2 Archive quantity statistics
6.2.1 Registration date
The time when the archive is received or removed (transferred or destroyed after identification). Please refer to 6.1.2 for filling in. 6.2.2 The name of the receiving or transferring unit should be filled in with the full name or the standardized common abbreviation. The previous name is prohibited. 6.2.3 Archive category
Fill in according to the different categories and different carriers of the archive. 6.2.4 Storage period||t t||According to relevant national regulations, it is divided into permanent and periodic. Among them, periodic can be divided into 30 years and 10 years. 6.2.5 Number of archives received
Fill in the number of catalogued archives and uncatalogued archives received according to the archive category. The content to be filled in includes: the number of files of document archives 2
GB/T13967—2008
and the length of shelf arrangement (meters), the number of volumes and the number of base maps of scientific and technological archives, the number of boxes (discs) and the number of photographic archives (negatives) of audio-visual archives (film archives), and the number of volumes (boxes) of other professional archives (urban construction archives, accounting archives, place name archives, population census archives, art archives, etc.) and various materials.
6.2.6 Number of archives removed
Fill in the number of archives removed according to the archive category. The number of catalogued and uncatalogued archives that have been removed (transferred or destroyed after identification). Please refer to 6.2.5 for the content to be filled in. 6.2.7 Number of existing archives
Enter the number of catalogued and uncatalogued archives remaining after the number of recipients minus the number of archives removed by archive category, and refer to 6.2.5 for the content to be filled in.
GB/T13967—2008
Appendix A
(Informative Appendix)
Format of the cover page of the archive
Archive
Archive number
Compilation unit
Ratio: 1:2
Unit: mm
Archive name
Appendix B
(Informative Appendix)
Format of the table for the introduction of the archive
Introduction to the archives
Start and end dates
Ratio: 1:2
GB/T13967—2008
Unit: mm
GB/T13967-—2008
Unit or transfer
Unit name
Appendix C
(Informative Appendix)
Format of archives statistics table
Archives statistics
Number of archives received
Bamu archives
Hong Kong (public)
Uncataloged archives
(Change)
Number of archives removed
Cataloged archives
Old (box page)
Ratio: 1:2
Uncataloged archives
Tube (box page
Number of existing archiveswww.bzxz.net
Cataloged archives
Volume (box)
Unit is millimeter
Uncataloged Yuehe case
Lane (New West)
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